Applying for EuroPride
Licensing the title ‘EuroPride’
EPOA licenses the title only to member organisations. This member must have organised at least two Pride events within the last four years. The decision to award the title takes place at the Annual General Meeting (AGM) of EPOA three years before the proposed event. The title will be officially licensed to the selected member after the decision at the Annual General Meeting (AGM).
Forthcoming EuroPride bids
When WorldPride (licensed by InterPride) takes place in Europe, EPOA does not licence a EuroPride for the same year. Copenhagen will host WorldPride in 2021 and so the next year for which bidding will take place will be 2022.
- For EuroPride 2022, letters of intent must be submitted by 31st March 2019, with a decision at the AGM in October 2019
- Letters of intent received from: Belgrade Pride (Serbia); Winter Pride Maspalomas (Spain)
- For EuroPride 2023, letters of intent must be submitted by 31st March 2020, with a decision at the AGM in October 2020
- Letters of intent received from: Allied Rainbow Communities (Valetta, Malta)
Letter of intent
Pride organisations who wish to bid for EuroPride must send a letter of intent before 31st March three years prior to the proposed date of event. This can be done by electronic mail to email@example.com.
Each applicant shall send a bid book by email in English to EPOA 60 calendar days prior to the starting date of that years AGM. An application fee of 250 EUR must be paid within two weeks following the application. The applicant must be present at the AGM.
Any bid must include:
- Name, full postal address, telephone and e-mail address of the candidate and contact person(s).
- A full description of the history and legal status of the organisation and its structure.
- The proposed date of the event(s) and the geographic location and a timeline for the two years leading up to the events (including any EPOA events, such as the AGM).
- Details of the proposed program including an opening ceremony, a March/Parade, a Human Rights
event and a closing ceremony.
- A business plan for the event including a full budget, organisational structure and key personnel.
- A marketing plan for the event including a timetable, event format and costs.
- A full description of the political context of the program, its projected impact on a European scale and how the program of the event will meet the vision of EuroPride
- General information about the city/region/country including international airport locations,
transportation, health and safety issues, accommodation location and costs.
- A brief description of LGBTI life in the host city/region/country.
- A description of any special political, cultural or social reasons for hosting the event
Applications are required to be accompanied by the following documents. If any of these documents cannot be obtained, a reason must be given, why such documents are unobtainable.
Letters of support from:
- LGBTI organisations within the region in which the event(s) will take place exhibiting the support of the region
- The mayor, the city, the government
- LGBTI businesses
- Prospective sponsors
- Local tourism authorities
- Travel partners (airlines, hotels, travel agents) and other co-operation partners, etc.
- Human rights organisations
We appreciate that in some regions, the support of the government or city is not possible, nor are there any LGBTI businesses.
Full financial information for the past three years, including balance sheets and other related documents clarifying the financial health of the member organisation.
The application must comply fully with these rules of procedure and the constitution of EPOA. The applicant must attend the Annual General Meeting of EPOA where the application is considered and all subsequent Annual General Meetings prior to and at least two subsequently after the event.
The decision to award the title EuroPride will be taken by secret ballot at the AGM with a simple majority vote. This decision will take place three years before the actual event (e.g. in 2019 for 2022).
It is the task of the selected member to be present at the following four AGM’s to give reports and ideally to host the AGM the year before their licensed EuroPride takes place. The licensing agreement will specify regular reports and the communications policy and contacts.
The applicant shall keep EPOA informed about the organisation of the event and any probable difficulties. The licensing agreement will specify regular reports and the communications policy and contacts.
The selected member shall pay an unredeemable licensing fee of a total of 6000 Euros before the event and a share of the potential profit from the EuroPride event not exceeding 6000 Euros.
The first installment of the licensing fee is 2000 Euros and has to be paid no later than 6 months after the AGM where the title was awarded.
The second installment of the licensing fee is 2000 Euros and has to be paid no later than the AGM following the AGM where the title was awarded.
The third instalment of the licensing fee is 2000 Euros and has to be paid no later than March 31st the year of the event. The profit share will be regulated by the licensing agreement but shall not exceed 6000 Euros.